SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 1 of 11
QUESTION 1: Professional communications and practice (10 marks)

You are in the third year of your university course, and you have found the following advertisement for a graduate
opportunity in a technology role at Monash Bank, i.e. one of the leading banking institutions in Australia. Using your
own authentic experiences, write an email to a generic HR email address for this company as appropriate. You can use
‘Alex Washingmachine’ as your name to anonymise your exam response, and you also do not need to include in your
answer the recipient’s email nor the subject heading.


We’re looking for students from a wide range of degree backgrounds who are completing their degree in the next five
years. You’ll be looking to gain real experience and to help us create success for clients, colleagues and communities.
You can build your own future as you contribute to ours.

In our technology team, you’ll join more than 1,500 people based all around the world working on delivering
innovative solutions across our business areas. Technology is critical to our organisation remaining at the forefront of
digital change and driving our businesses to continued success.

By joining the Monash Bank Internship Program, you’ll become an integral member of the team for your entire
placement. In a technology role, you’ll sit side by side with business leaders and help shape the strategy of our work.
You’ll be given ownership of a diverse range of projects and be responsible for continuing to find ways to improve and
evolve our technology and data offerings.

In order to be successful, you will have strong technical skills, communications skills, as well as the ability to work in
dynamic teams whose members come from a wide range of professional backgrounds across the world.

If you are interested, please send us an expression of interest that briefly outlines your motivation and suitability for the
role via email at . Selected applicants will then be invited to submit a formal
application.

SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 2 of 11

To:
Subject: Expression of interest for the Monash Bank Internship Program
Attached: None

Dear Sir/Madam,

I am writing to express my interest in participating in the Monash Bank Internship Program. I am a current third-year
student enrolled in the Bachelor of Information Technology at Monash University, with a major in Data Science. I have
always been interested in the use of IT in the field of finance and commerce. I thus find this internship an exciting
opportunity to further develop my understanding of the field I am interested in, while also further developing my
technical and professional skills.

Alongside my study, I have also been working as a part-time Systems Developer for a local not-for-profit charity
organization. In this role, I work with many staff and volunteers with a diverse range of backgrounds and experience in
IT. This experience has helped me further develop the abilities to effectively work in various busy teamwork
environments through effective communications.

With the skills I learnt in my study, as well as the above experience, I believe that I would make a suitable candidate
for the internship, and I would welcome an opportunity to submit a formal application in the near future. Please let
me know if you require further information in the meantime. I can be contacted either by email at this address, or by
telephone on 04XX-XXX-XXX. I look forward to hearing from you soon, and thank you for your consideration.

Kind regards,


Alex Washingmachine



SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 3 of 11
QUESTION 2: Information gathering, analysis and processing (10 marks)

You are working in the Digital Team in a company that sells educational Apps for schools, and are asked to develop a
presentation to be given at a professional development event in the company. The event will be attended by co-
workers from different sections across the company, and many of them do not have any IT or technical background.
The presentation will be about the use of artificial intelligence (AI) as part of the company’s products.

As part of the research you have conducted so far, you found the following source on the Internet. You consider using
this source in order to argue how important it is to remove any potential biases in the datasets as part of the product
development process using AI. On the basis of the information provided below, briefly describe what kind of
additional research you would conduct to establish the currency, authority, and accuracy of this specific source, in
order to determine whether this source is suitable as a reliable source for your presentation.

Title: “Unlocking AI’s Potential for Social Good”
Date of publication: 27 October 2020
Author: Mark Purdy, who is “an independent economics and technology advisor based in London, UK”, according to
the article.
Publication outlet: Harvard Business Review, i.e. a magazine published by Harvard Business Publishing, which is a
publisher owned by Harvard University in the US. It aims to “provide professionals around the world with rigorous
insights and best practices to help lead themselves and their organizations more effectively and to make a positive
impact”, according to the publisher’s website. The magazine is not an academic publication, but is a well-established
publication known to have attracted many contributions from leading academics and business leaders.

To establish the currency of the source, I would search for more recent sources that confirm or undermine the up-to-
date-ness of the main claims in Purdy's article. Purdy's article was published only a few weeks ago, so its main claims
are likely to still be current unless there have been significant recent developments in artificial intelligence since late
October.

To establish the authority of the source for my research purpose, I would search for other credible sources that verify
Purdy's expertise in relation to artificial intelligence and data curation. The publisher's association with Harvard
University should support (but not guarantee) the authority of the source.

To establish the accuracy of the source, I would note the specific claims made in Purdy's article, and then search for
other credible sources to either verify or falsify the claims (or to reconsider Purdy's presentation of the claims in
relation to other perspectives).


SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 4 of 11
QUESTION 3: Narrative construction and dissemination (10 marks)

Following Question 2, you are preparing a presentation about the use of artificial intelligence (AI) as part of the
company’s products. You have decided to use the source you analysed in Question 2, and you are specifically
interested in using the following information from the same source as part of the presentation.

Most real-world datasets are not statistically representative by definition — they represent the outcome of various
societal and institutional biases. A healthcare database, for example, reflects a series of filters around which people get
the disease, who gets treated, and whose data gets recorded in the database. So we need to correct for built-in biases at
every turn. In using AI-based systems, a first step for businesses, governments, and regulators must be to carefully
scrutinize the process by which their training datasets are created. Greater openness around the broad structure and
parameters of datasets can help organizations spot gaps and biases, as well as provide extra reassurance around the
integrity of such data.


3a. Imagine that you are to capture this information in one slide as part of your presentation, and aim to use the
information to argue how important it is to remove any potential biases in the datasets as part of the product
development process. Develop textual/written elements of this slide using a hierarchical style of visual composition
(e.g. the Minto Style). Your slide should succinctly represent the key points relevant to the specific purpose as outlined
in the scenario. (n.b., do not forget to include in-text citations.) (5 marks)

Removing potential biases in the AI training datasets

Real-world data as representative of the biases in its origin
● e.g. Various societal and institutional biases (Purdy, 2020)

Importance of greater openness of the data structure and parameters
● For effective identification of gaps/biases (Purdy, 2020); and
● For extra reassurance for the integrity of training datasets (Purdy, 2020)


3b. Briefly describe how you would verbally explain the points outlined in this slide as part of the presentation. (5
marks)

I will state explicitly the main topics for this slide to start with, which are the reason and benefits for removing the
potential biases from the AI. By pointing to the first set of the dot point, I will then discuss the likely biases embedded
in real-world data, which will then be followed by discussion of what kind of benefits such removal will deliver as a
result.

In this process, I will avoid some of the references to businesses, governments and regulators, since these are not
relevant to the audience. I will also make sure to use more generic wordings and expressions, so that it will
communicate effectively to those without IT backgrounds.


SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 5 of 11
QUESTION 4: Situational management and interpersonal communications (10 marks)

You have just joined the IT Department of Monash Consulting. One of the first tasks you were given was to clean up
the draft meeting minutes taken by your predecessor (who left the job very recently). In the draft meeting minutes,
the following text passage (Item 4.5) was found.

Rewrite as appropriate to correctly document this item for meeting minutes. For your reference, the names and the
title of these individuals are:

● Mr Bob Washingmachine (IT Manager; Chair of the meeting)
● Ms Sue Pebble (Senior Systems Analyst)
● Mr Peter White (Systems Analyst)
● Ms Jean Brown (Systems Analyst)


Item 4.5: Security features for the Payroll Systems

For this item, Bob said that we can discuss freely about the topic, and he wanted to brainstorm what kind of features
can be implemented in our Payroll System used in the company. Sue then said she thinks we should first look into the
features that come with other systems used by our competitors. But Peter White said that it may not be a good idea
since we do not have much time, and some people agreed. Jean was also one of the people who agreed. Jean was
interested in the way one of the systems she previously used in another company kept all the logs of the users and their
activities. We had more discussion, but eventually we voted for Sue’s suggestion, with Bob’s additional suggestion that
Sue and Jean work together and report back to the next meeting. The suggestion was voted in favour. Bob seconded,
and then motion was also moved by Sue.


Item 4.5: Security features for the Payroll Systems

The Chair asked the attendees to discuss what security features can be implemented in the company's payroll
systems. While there was some concern over the time it might take, it was agreed that the department would review
the security features used by competitors to see what might work best for our own payroll systems. The chair
requested that Senior Systems Analyst Sue Pebble and Systems Analyst Jean Brown conduct this review and report
back at the department’s next meeting.

Sue Pebble moved the motion that she and Jean Brown conduct a review of competitors’ security features for
potential implementation in Monash Consulting’s Payroll Systems, to be reported at the next department meeting.
The proposal was seconded by the Chair. A majority voted in favour of the motion, and the motion passed.







SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 6 of 11
QUESTION 5: Teamwork and professional behaviours (10 marks)

Respond to the following questions based on the scenario below.

You have been working in a team of five (5) on a software development project for two weeks. All the team members
come with different professional expertise and background, and from the beginning there have been some
disagreements within the team about the general approach your team should take to software development.

Meanwhile, your team does have a dedicated project manager, but he is relatively new to the organisation. Even though
he is a competent developer, he is not confident enough to take initiatives in the team’s discussion, fearing that his
suggestions may not be well-received by his team members. You also notice that all the team members, including the
project manager, are on the same level of seniority in the organisation. This is making the team’s dynamics at times
overly informal, if not unprofessional.

You just attended the fourth meeting for the project, but the team is still struggling to come to an agreement on the
general direction of the project. There was also an argument between two of the team members about resource
allocations, but the rest of the team failed to make any useful or constructive intervention. After this incident, you all
found it a little awkward to figure out how to conduct day-to-day work in close proximity to each other.


5a. Identify which of Tuckman's stages of team development your team is in. For your information, Tuckman’s stages
of team development include: 1) Forming, 2) Storming, 3) Norming, 4) Performing, and 5) Adjourning. (1 mark)

Storming

5b. Explain the reasons why your team is in the stage you identified (see answer above for Question 5a), by noting the
characteristics of the stage you identified (3 marks).

The team members seem to be experiencing some trial-and-error here, as members grapple with differing skills sets,
knowledge, experience and expectations about task outcomes. In this case the similarity in seniority levels between
team members is contributing to the uncertainty as people are unsure about what level of formality is required to
communicate effectively with each other. The need at the storming stage to negotiate, make some compromises, and
so on can be challenging, and this scenario is a good example of this kind of experience at this stage.

5c. Describe two potential risks for this team in terms of teamwork, and strategies to minimise the risks. (6 marks)

There is weak leadership by the project manager, and also the lack of clear leadership from any other members of the
team that has low power concentration. As a result, this ‘storming’ stage is not facilitated in a controlled and
constructive manner to progress to the next stage, and there is a risk of a prolonged storming stage that would delay
the progress. This risk may be managed if we are to implement clear protocols for regular and more structured
communications (e.g. meeting minutes) about progress and deadlines.

There is also some confusion and disagreements based on the different backgrounds and expertise the members bring
in to this team. It might be helpful if I were to suggest that the team members explicitly agree on their individual roles
and expected contributions/outcomes, in order to overcome the lack of structure arising due to the low power
concentration and different perspectives and expectations within the team.



SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 7 of 11
QUESTION 6: Professional ethics and legal frameworks for IT professionals 1 (10 marks)

Respond to the following questions based on the scenario below. For your reference, a summary of the ASC Code of
Ethics is also provided below the scenario.

Julie is working as an IT Systems Analyst for a small start-up IT company, which has been in operation for two years.
The company’s main product is a mobile payment system that enables mobile phones to be used as a Point-Of-Sales
(POS) device, so that businesses such as gardeners and plumbers can use their mobile phone for credit card transactions
at their customers’ homes. Julie’s company supplies both the hardware as well as the software, and sets them up for
clients’ specific use as part of the service. While Julie’s company purchases the hardware from another vendor, the
software is developed in-house, a process with which Julie has been involved. The company has been generally successful,
but with its newness and the initial investment it made when the company was established, the financial situation is rather
tight. The company will go bankrupt if its sales drop.

A few weeks ago, Julie noticed some strange behaviour with the software. It worked fine almost all the time, but there
were times when the system charged the customers a random number of times. This problem only happened very
occasionally, and there has been no pattern to the problem. Julie’s company has not disclosed this issue to its clients yet,
since it fears the negative effects the issue may have on the company, and its sales and reputation. Knowing the company’s
financial difficulty, Julie agrees to remain silent, while also finding technical solutions to eliminate this problem as soon
as possible.

A summary of the ASC Code of Ethics

1. The Primacy of the Public Interest: You will place the interests of the public above those of personal,
business or sectional interests.
2. The Enhancement of Quality of Life: You will strive to enhance the quality of life of those affected by your
work.
3. Honesty: You will be honest in your representation of skills, knowledge, services and products.
4. Competence: You will work competently and diligently for your stakeholders.
5. Professional Development: You will enhance your own professional development, and that of your staff.
6. Professionalism: You will enhance the integrity of the ACS and the respect of its members for each other.


6a. List one each of the actual and potential ethical issues (i.e. one actual issue and one potential issue), making
reference to the values in the ACS Code of Ethics. (4 marks)

Actual issue: Julie’s company compromised its adherence to the value of Competence, since it knowingly released a
product that is still incomplete. [You can also discuss in terms of Primacy of the Public Interest, Enhancement of
Quality of Life, or Honesty.]

Potential issue: Julie and Julie’s company both potentially acted against the value of Professionalism, since such
unprofessional behaviour would compromise the public’s confidence in the IT profession in general.

6b. What should Julie do now, to deliver better, if not entirely positive and professional, outcomes? And why?
Describe and justify your responses in light of the values in the ACS Code of Ethics. (3 marks)

Julie should argue for the company to at least make a public notice of the defect, outlining the risks the defect poses
to the users, and also the actions the company is taking to rectify the issues in the meantime. This will be aligned with
the values of Honesty and Competence, and to some extent compensate the earlier breach of The Primacy of the
Public Interest and The Enhancement of Quality of Life.

6c. What could Julie have done alternatively in the first place to prevent the issues from developing? And why?
Describe and justify your responses in light of the values in the ACS Code of Ethics. (3 marks)

Julie should have argued against the release of this product until the cause of the issue was identified and addressed.
This action may go against the Enhancement of Quality of Life value, since this decision would not benefit the
company in the short term. However, in light of the other values Julie’s company would compromise by overlooking
the issue (i.e. Honesty, Competence, The Enhancement of Quality of Life, and above all The Primacy of the Public
Interest), it is best to take the above action overall.
SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 8 of 11

QUESTION 7: Professional ethics and legal frameworks for IT professionals 2 (10 marks)

Respond to the following questions based on the scenario below.

Jess works for a game development company as a Developer, but having completed a qualification in graphic design,
she also runs her private online business as a successful graphic designer. Although both roles involve her IT skills,
they are very different and require very separate sets of expertise.

One day, Jess told her manager at the game development company about her graphic design business, and the manager
was very interested and asked her to show him some of her design work. Impressed, the manager also asked if she
would like to take on some graphic design work for the company, for which the company would pay for her service
separately from her Developer role at the company. The manager also requested a few more high-resolution design
samples of her work so that he could present them to the management.

Excited by the prospect, Jess agreed and provided the manager with the high-resolution samples. Jess, however, did not
hear from the manager on this matter after providing him the samples. Later, Jess found her samples were being used
as part of the company website’s design elements without her knowledge. Jess was understandably upset and made a
complaint, and her design was eventually taken down from the website. Jaded by the experience, she later resigned
from her role at the company, and looked for a role in the field of graphic design.


7a. Which of the following legal protections would Jess’ work have: copyright, patent, or trademark? (2 marks) Briefly
explain why. (3 marks)

Jess’s graphic designs are protected by copyright. Copyright protects creative works such as graphic designs, while
patents are used to protect inventions. Also, while a graphic can be trademarked, it has not been in this case.

7b. Imagine that there was a two-year Non-Compete Clause (NCC) in the contract she had signed when she first
entered this game development company. Does this Non-Compete Clause have any implications to Jess’ current
situation? Explain your response. (5 marks)

The NCC in Jess’s contract may say that she is not permitted to work in the same role or industry for a competitor for
the two year period. In Australia, most NCCs are considered invalid, except for narrow circumstances where they are
reasonably necessary to protect the employer’s legitimate business interests. In this case, Jess was employed as a
game developer at the company, and the graphic design work was not part of her role; this is demonstrated by her
discussions with her manager where he agreed that she would be paid separately for her graphic design work.

The NCC should not be able to stop her working in the field of graphic design, or continuing to run her own graphic
design company, which was separate from her employment in game development. As this is a different role/industry,
the NCC would not apply.


SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 9 of 11
QUESTION 8: Professional ethics and legal frameworks for IT professionals 3 (10 marks)

Respond to the following questions based on the scenario below.

Mary has been working as a programmer at a small development company for five years. While she has had a very
positive experience with her team and the workplace, the recent deployment of a new colleague (Sam) to her team
changed the situation.

For example, Sam repeatedly makes offensive remarks about women that are intended as ‘jokes’. Mary feels
uncomfortable about these behaviours from Sam, even though she understands that they are not targeted towards her
personally. Mary also knows that some of her team members also find Sam’s behaviours confronting. One colleague,
who sits next to Sam, confides to Mary that he overhears Sam frequently swearing.

Sam nevertheless is not aggressive to his colleagues, and there is a general understanding amongst the team that this is
his mannerism, and that he does not have any malicious intention towards any of the team members. Mary nevertheless
spoke to Sam as a colleague that some of his behaviours actually make her feel uncomfortable. Sam just responded to
Mary that this is how he has always behaved in his previous workplaces, implying that it is okay for him to behave in
the same manner.


8a. Which of the following describes the situation best: bullying, discrimination, or inappropriate behaviours? (2
marks) Briefly explain why. (3 marks)

Inappropriate behaviours. Bullying involves repeated unreasonable behaviours targeted towards a specific person,
while (workplace) discrimination results in an adverse effect, such as termination of employment or unfavourable
deployment. From this perspective, Sam’s behaviours do not fall in either bullying or discrimination.


8b. If Mary asked for your advice on what she should do next, what would you suggest to her? Explain the advice you
could suggest to her, and provide justifications for your advice (assuming that you are not acting in any managerial
capacity). (5 marks)

It would be useful to suggest and encourage Mary to speak to HR or the line manager in the first place. Since Mary has
already taken a reasonable action to prevent the colleague from behaving unprofessionally (however with no effect),
it is appropriate to escalate this by seeking advice from the manager or HR for further action.




SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 10 of 11
QUESTION 9: Organisational governance and information management (10 marks)

Respond to the following questions based on the scenario below.

As a Business Analyst, you have just joined the Melbourne branch of a large global consulting firm. As part of your
induction into the organisation, you were told that the firm has several different branches all spread across five
different countries.

As you settled into your team, you were told by your manager that your first project would be to review the IT security
policies and procedures from all the branches, and try to streamline as much as possible so that there will be some
consistency in the IT security activities and operations across different branches.

As you started to liaise with the local contacts in each branch, you soon realised the enormous scale of this task. You
found that not all the branches have a work unit dedicated to IT or IT security, and many of the branches have complex
decision-making processes with their own internal governance structure. You also found that these branches are
operating as if they are semi-autonomous entities, even though they are all part of the firm.


9a. Based on the information provided in the scenario, which of the following best describes the likely structure of this
organisation: divisional, functional, or matrix? (1 marks) Briefly explain why. (2 marks)

It is likely that this organisation has a divisional structure of management. The scenario implies that each of the
branches spread across has their own respective rathe autonomous organisational structure and processes within
themselves, which is one of the characteristics of a divisional structure.

9b. Identify two potential challenges inherent to the organisational structure in this scenario, and explain how these
challenges would influence your task in this scenario. (3 marks)
In the divisional structure, the autonomy given to each division allows the divisions to have their own set of
governance structures and processes. This may result in the complex processes of obtaining authorisation if I was to
suggest any changes to the policies and procedures in different divisions.
This autonomy also allows different operational practices in each division, and this may result in some limitations to
the extent of consistency I can achieve with this project in the IT security activities and operations across different
divisions.
9c. How do procedures differ from guidelines? Explain the difference between these concepts, and give an instance
where guidelines could be used in the context of the organisational structure described above. (4 marks)

Procedures are designed to be enforceable within the organisation, while guidelines are not. In the organisational
structure described above, one may use guidelines when consistent enforcement of a particular procedure is not
viable (e.g. due to different regulations in different countries).



SEMESTER 1 2022 FIT1049 MOCK EXAM (WITH SAMPLE RESPONSES)

Page 11 of 11

QUESTION 10: Organisational communications, stakeholder engagement and IT security (10 marks)

Respond to the following questions based on the scenario below.

You are working as an IT security analyst for a large banking organisation. Because of your expertise in penetration
testing, most of the work you do is technical, and you rarely interact with the bank’s external clients in your usual
security analyst role.

Meanwhile, the bank’s Communications Team is planning a special communication campaign to raise the customers’
awareness on some of the common cyberattacks used to target them. The Communications Team recently asked you to
write a series of short articles to be posted on the bank’s social media site. In these articles you are expected to
comment generally on recent IT security breaches in other banking organisations (i.e. not in your organisation), and
explain how your organisation counters such threats.

The bank’s Communication Team thought that these articles would give the customers some sense of reassurance that
the bank is taking some tangible actions to counter such threats, hence further building their confidence in the
organisation. You also know that this campaign was triggered by a recent cyberattack incident that took place in a rival
institution (also a bank), and the Communication Team is also hoping that this campaign would make a competitive
advantage for the bank’s brand against other rival institutions.


10a. Which of the following stages of crisis management are you most likely to be in in this situation: preparation,
identification, containment, eradication, recovery or lessons learnt? (2 mark) Explain why. (4 marks)

Preparation. The organisation is yet to be engaged in an incident, and is conducting a communication exercise that
aims to raise the awareness and confidence of the clients.

10b. Identify and describe one challenge related to organisational communications and stakeholder
management in the management of this situation, briefly explaining why this challenge applies to the particulars
of this specific situation. (4 marks)

There is a challenge to determine how much information the company can disclose. By writing about what kind of
strategies your company is taking to counter the threats, the company may be revealing to outsiders too much of the
organisational knowledge of given threats, as well as the organisation’s counter-measures.

Or…

There is a challenge as to how much reassurance the company can provide to its clients at this stage. If the
reassurance provided to the clients is unrealistic, and the company may commit itself to a false promise that leads the
clients to believe that the threats are avoidable, leading to undesired complacency.



欢迎咨询51作业君